PL: Travel allowance calculator - national
Calculator finds out the amount of cash available to the employee during national delegation (without travelling outside of Poland) i.e. the so-called subsistence allowance. Calculator takes into account both basic daily allowance rate and hotel flat-rate.

Beta version#

This online calculator is currently under heavy development. It may or it may NOT work correctly.
You CAN try to use it. You CAN even get the proper results.
However, please VERIFY all results on your own, as the level of completion of this item is NOT CONFIRMED.
Feel free to send any ideas and comments !

Calculation data - details about your delegation#

Delegation time
Start time
End time
Take into account daylight saving time (summer / winter)
Destination country
Food provided by employerbreakfastsdinnerssuppers
Who paid for accommodation?
Predicted number of night's lodgings
Or enter own number of nights
(leave empty if not needed)
Total ammount of hotel billsPLN
Who paid for local transport
Number of days, when public local transport were used
Or enter own number of days
(leave empty if not needed)
Settlement date
Exchange ratePLN/PLN
Date of the currency exchange rate used

Results - cash to pay out#

Delegation time
Start time2024-07-16 00:07:22
End time2024-07-23 00:07:22
Real time in delegation
7 days.
168 hours.
10080 minutes.
604800 seconds.
1 week and 7 hours.
Delegation time used in calculations7 days
Destination country
Destination country
Used currency
Daily rate
Night's lodging limit
Breakfasts (25% of rate)52.50
Dinners (50% of rate)105.00
Suppers (25% of rate)52.50
Number of nights
Hotel flat-rate per day
Total ammount of hotel bills
Limit for accommodation cost
Accommodation cost to repaid
Number of days used to calculate local transport cost
Daily rate for local transport (20% of rate)
Local transport cost to be repaid
Cash to pay out - summary
Food summary (100% of rate)210.00
Other expenses (25% of rate)
Reimbursement of accommodation costs0.00
Local transport cost to be repaid0.00
Total cash to pay out210.00PLN
Total cash to pay out (converted into zlotys)PLN

Some facts#

  • An employee who performs part of his/her job within a delegation (business travel) gets some fixed amount of cash per each day to cover cost of food, hotel and other necessary expenses. This kind of reimbursement is called "subsistence allowance", "daily allowance" or "per diem".
  • This page is focused on local travels in Poland (national travels, i.e. without leaving Poland). If you need to calculate subsistence allowance during foreign travel check out this calculator: Polish travel allowance (foreign). Also, you can check out recent and historical subistence allowance rates in table: Polish travel allowance (foreign) table.
  • Subsistence allowance during local travel in Poland consists of the following parts:
    • breakfasts (25% of allowance),
    • dinners (50% of allowance),
    • kolacje (25% of allowance).
  • If employee gets food from employer (i.e. he/she doesn't need to pay for food on his/her own), subsistence allowance is decreased according to type of meals, which are provided. Especially if all meals are delivered (breakfasts, dinners and suppers) subsistence allowance is not available at all.
  • In addition to the basic allowance, the employee is entitled to reimbursement of the cost of the accommodation if it was not organized by the employer. In case of local travels, employee can get flat-rate of 45 PLN per day (as of 2017.09.19). It is so called hotel lump sum.
  • If the employee uses public transport on his own, he may receive additional funds. This is an another fixed rate of 20% of base allowance - 6 PLN per each commenced day of delegation (as of 2021-06-26).
  • The trasport lump sum applies only to local transport e.g. if the employee needs to travel from the train station to the hotel where the conference is held. Covering the costs of the main journey (e.g. a train ride from Szczecin to Kraków) is a separate settlement, unless the transport have been provided by the employer.
  • If the employee uses his own vehicle for local journeys, it is possible to settle on the basis of the so-called mileage allowance payments.
  • Recent and historical subsistence allowance rates and hotel flat-rates are presented in table: Polish travel allowance (national) table.
  • Partial days are treated as below:
    • In case of delegation shorter than one day:
      • time below 8 hours is ignored - subsistence allowance is not available at all,
      • time above 8 hours is treated as 1/2 of day.
    • In case of delegation longer than one day:
      • time below 8 hours is treated as 1/2 of day,
      • time above 8 hours is treated as full day.
  • Legal basis: Ordinance of the Minister of Labor and Social Policy of 29 January 2013 on entitlements paid to an employee employed in a state or self-government budgetary unit for a business trip (OJ 2013, item 167).

Data up-to-date#

We regularly review daily rates and overnight stay flat-rate that our data is always up-to-date.
Recent compliance with the regulations was confirmed on 2021-08-07.
If you want to be 100% sure after this date - check if the rates have not changed.

What is the meaning of each calculator field ?#

  • Start time - date and time when business travel began e.g. train departure time,
  • End time - date and time when business travel ended e.g. time of return train arrival,
  • Take into account daylight saving time (DST) - this option causes that the current time zone (winter / summer time) according to the European Union directive UE 2000/84/EC is taken into account during the calculation. According to the regulation, on the last Sunday of March at 1:00 a.m. universal time (in Poland it is 2:00) clocks are moved forward one hour, and on the last Sunday of October at 1:00 a universal time (in Poland it is 3:00), o one hour back.
  • Provided food - select which meals (breakfasts, dinners or suppers) are warranted by employer i.e. employe doesn't need to pay for them on his/her own,
  • Who paid for accommodation - select whether the accommodation was paid by the employer or whether the employee needed to arrange it on his/her own,
  • Who paid for local transport - select whether the local travels (e.g. between hotel and place of business meeting) was provided by the employer or whether the employee needed to arrange it on his/her own using public transport,

History of changes, improvements and fixes to this calculator#

  • 2021-07-04 We added "local transportation" to the calculation.

Tags and links to this website#

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