PL: Travel allowance calculator - national
Calculator finds out the amount of cash available to the employee during national delegation (without travelling outside of Poland) i.e. the so-called subsistence allowance. Calculator takes into acount both basic daily allowance rate and hotel flat-rate.

Beta version

BETA TEST VERSION OF THIS ITEM
This online calculator is currently under heavy development. It may or it may NOT work correctly.
You CAN try to use it. You CAN even get the proper results.
However, please VERIFY all results on your own, as the level of completion of this item is NOT CONFIRMED.
Feel free to send any ideas and comments !

Calculation data - details about your delegation

Delegation time
Start time
End time
Destination country
Food
Food provided by employerbreakfastsdinnerssuppers
Accommodation
Who paid for accommodation?
Predicted number of night's lodgings
Or enter own number of nights
(leave empty if not needed)
Total ammount of hotel billsPLN
Other
Exchange rate (enter this manually)PLN/PLN

Results - cash to pay out

Delegation time
Start time
2017-11-20 05:52:03
End time
2017-11-27 05:52:03
Real time in delegation
7 days.
168 hours.
10080 minutes.
604800 seconds.
Delegation time used in calculations
7 days
Destination country
Destination country
Used currency
Daily rate
Night's lodging limit
Food
Breakfasts (25% of rate)
52.50
Dinners (50% of rate)
105
Suppers (25% of rate)
52.50
Accommodation
Number of nights
Hotel flat-rate per day
Total ammount of hotel bills
Limit for accommodation cost
Accommodation cost to repaid
Cash to pay out - summary
Food summary (100% of rate)
210
Other expenses (25% of rate)
Reimbursement of accommodation costs
0
Total cash to pay out
210
PLN
Total cash to pay out (converted into zlotys)PLN

Some facts

  • An employee who performs part of his/her job within a delegation (business travel) gets some fixed amount of cash per each day to cover cost of food, hotel and other necessary expenses. This kind of reimbursement is called "subsistence allowance", "daily allowance" or "per diem".
  • Informations seen on this page are focused on local travels (national travels, i.e. without leaving Poland). If you need to calculate subsistence allowance during foreign travel check out our other calculator: Polish travel allowance (foreign). Also, you can check out recent and historical subistence allowance rates in table: Polish travel allowance (foreign) table.
  • Subsistence allowance during local travel in Poland consists of the following parts:
    • breakfasts (25% of allowance),
    • dinners (50% of allowance),
    • kolacje (25% of allowance).
  • If employee gets food from employer (i.e. he/she doesn't need to pay for food on his/her own), subsistence allowance is decreased according to type of meals, which are provided. Especially if all meals are delivered (breakfasts, dinners and suppers) subsistence allowance is not available at all.
  • In addition to the basic allowance, the employee is entitled to reimbursement of the cost of the accommodation if it was not organized by the employer. In case of local travels, employee can get flat-rate of 45 PLN per day (as of 2017.09.19). It is so called hotel lump sum.
  • Recent and historical subsistence allowance rates and hotel flat-rates are presented in table: Polish travel allowance (national) table.
  • Partial days are treated as below:
    • In case of delegation shorter than one day:
      • time below 8 hours is ignored - subsistence allowance is not available at all,
      • time above 8 hours is treated as 1/2 of day.
    • In case of delegation longer than one day:
      • time below 8 hours is treated as 1/2 of day,
      • time above 8 hours is treated as full day.
  • Legal basis: Ordinance of the Minister of Labor and Social Policy of 29 January 2013 on entitlements paid to an employee employed in a state or self-government budgetary unit for a business trip (OJ 2013, item 167).

Data up-to-date

We regularly review daily rates and overnight stay flat-rate that our data is always up-to-date.
Recent compliance with the regulations was confirmed on 2017.09.20.
If you want to be 100% sure after this date - check if the rates have not changed.

What is the meaning of each calculator field ?

  • Start time - date and time when business travel began e.g. train departure time,
  • End time - date and time when business travel ended e.g. time of return train arrival,
  • Provided food - select which meals (breakfasts, dinners or suppers) are warranted by employer i.e. employe doesn't need to pay for them on his/her own,
  • Who paid for accommodation? - select whether the accommodation was paid by the employer or whether the employee needed to arrange it on his/her own,

Tags and links to this website

Links to external sites (leaving Calculla?)

JavaScript failed !
So this is static version of this website.
This website works a lot better in JavaScript enabled browser.
Please enable JavaScript.