PL: Travel daily allowance calculator - international
Calculator finds out the daily allowance for international delegation in Polish business i.e. the so-called subsistence allowance. Calculator takes into acount both basic daily allowance rate for given country and overnight accommodation cost.

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Calculation data - details about your abroad travel

Delegation time and destination
Start time
End time
Destination country
Food
Food provided by employerbreakfastsdinnerssuppers
Accommodation
Who paid for accommodation?
Predicted number of night's lodgings
Or enter own number of nights
(leave empty if not needed)
Total ammount of hotel billsNOK
Other
Exchange rate (enter this manually)NOK/PLN

Results - cash to pay out

Delegation time
Start time
2017-11-18 13:43:08
End time
2017-11-25 13:43:08
Real time in delegation
7 days.
168 hours.
10080 minutes.
604800 seconds.
Delegation time used in calculations
7 days
Destination country
Destination country
Norwegia
Used currency
NOK
Daily rate
451
Night's lodging limit
1 500
Food
Breakfasts (15% of rate)
473.55
Dinners (30% of rate)
947.10
Suppers (30% of rate)
947.10
Accommodation
Number of nights
Hotel flat-rate per day
Total ammount of hotel bills
Limit for accommodation cost
Accommodation cost to repaid
Cash to pay out - summary
Food summary (75% of rate)
2 367.75
Other expenses (25% of rate)
789.25
Reimbursement of accommodation costs
0
Total cash to pay out (original currency)
3 157
NOK
Total cash to pay out (converted into zlotys)
1 443.89
PLN

Some facts

  • An employee who performs part of his/her job within a delegation (business travel) gets some fixed amount of cash per each day to cover cost of food, hotel and other necessary expenses. This kind of reimbursement is called "subsistence allowance", "daily allowance" or "per diem".
  • Informations seen on this page are focused on foreign travels. If you need to calculate subsistence allowance during local travel (without leaving Poland) check out our other calculator: Polish travel allowance (national). Also, you can check out recent and historical subsistence allowance rates in table: Polish travel allowance (national) table.
  • Subsistence allowance during foreign travel consists of the following parts:
    • food part (in total 75% of allowance):
      • breakfasts (15% of allowance),
      • dinners (30% of allowance),
      • suppers (30% of allowance).
    • other expenses (25% of allowance).
  • If employee gets food from employer (i.e. he/she doesn't need to pay for food on his/her own), subsistence allowance is decreased according to the type of a meal, which is provided. If all meals are delivered (breakfast, lunch and dinner) daily rate is reduced to 25%.
  • In addition to the basic allowance, the employee is entitled to reimbursement of the cost of the accommodation if it was not organized by the employer.
    • If employee has hotel bill(s), he/she can get back incurred costs tax-free, but not more than limit assigned to the given country.
    • If employee paid for accommodation on his/her own, but he/she has no hotel bills, then he/she can get back 25% of limit assigned to given country.
  • Current daily subsistance allowance rates and hotel cost limits adjusted to different countries can be found in table: Polish travel allowance (foreign) table.
  • Partial days are treated as below:
    • time below 8 hours is treated as 1/3 of day,
    • time from 8 to 12 hours is treated as 1/2 of day,
    • time above 12 hours is treated as full day.
  • Legal basis: Regulation of the Minister of Labor and Social Policy of 29 January 2013 on receivables due to an employee employed in a state or self-government budgetary unit on a business trip (Journal of Laws of 2013, item 167).

Data up-to-date

We periodically review daily rates and overnight stay limits for each country so that our data is always up-to-date.
Recent compliance with the regulations was confirmed on 2017.09.20.
If you want to be 100% sure after this date - check if the rates have not changed.

What is the meaning of each calculator field ?

  • Start time - date and time when business travel began e.g. train departure time,
  • End time - date and time when business travel ended e.g. time of return train arrival,
  • Destination country - destination country where the employee traveled,
  • Provided food - select which meals (breakfasts, dinners or suppers) are warranted by employer i.e. employe doesn't need to pay for them on his/her own,
  • Who paid for accommodation? - select whether the accommodation was paid by the employer or whether the employee needed to arrange it on his/her own,
  • Exchange rate - used to convert calculated allowance (per diet) from original currency (used in destination country) to polish złotys (PLN).

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